You’ve closed out interviews for an open position at your company and you’re ready to offer the job to one of your candidates. You’ve reached a crucial phase in the hiring process and must draft an offer letter. While it can be tempting to write an off-the-cuff letter and get it out of the way, it’s essential to pay close attention to offer letters.
Why Are Job Offer Letters So Important?
Most professionals have received an offer letter at some point in their careers. What you might not know is that such a letter represents a binding legal contract between an employer and employee. All new hires should sign an offer letter that clearly details their compensation and benefits. Keep the signed original in the employee’s permanent file. If you use an Applicant Tracking System (ATS) or personnel management software, upload a signed copy of the letter to that system as well.
Writing a solid offer letter is important because it helps to establish common ground between a new employee and a company. A signed offer letter can also protect your company if an employee quits a job and claims that job duties and compensation weren’t described accurately. Most importantly, having a professionally drafted, signed offer letter communicates to a talented job candidate that you are serious about bringing them on board.
What to Include in Your Offer Letters
Preparing an offer letter should be a breeze so long as you know what should be included. As you write offer letters, be sure that you’ve covered all of these subjects: