In today’s competitive talent landscape, tracking the right metrics isn’t just smart—it’s essential for optimizing your hiring strategy and driving business results. But sifting through spreadsheets? Forget it. ATS OnDemand’s Ad-Hoc Reporting empowers your team with drag-and-drop customization, real-time dashboards, and seamless integrations to turn raw data into hiring superpowers. Tailored for small to mid-sized businesses, our affordable platform makes compliance, efficiency, and ROI a breeze.
In this guide, we’ll unpack 14 key recruiting metrics powered by ATS OnDemand reports—from time to fill to skill testing outcomes. For each, we’ll cover what it measures, why it matters, and how our tools supercharge your insights. Let’s get your hiring data working harder.
1. Time to Fill
Measures days from job requisition to offer acceptance. Why track it? Averages hit 42 days in 2025, delaying revenue and productivity—especially in high-demand fields like tech (up to 60 days).
ATS OnDemand edge: Our time-to-fill report timestamps every stage, flagging bottlenecks with automated alerts for faster fills.
2. Cost Per Hire
Total recruitment expenses (internal + external) divided by hires. Why track it? Global benchmarks sit at $4,300 per hire, but inefficiencies can inflate this by 20%—critical for budget-conscious SMBs.
ATS OnDemand edge: This report displays costs that have been recorded within the hired screen. A great report to track hired information, this report also displays any custom fields that have been created in My Settings and recorded on the hiring screen.
3. Candidate Source
Breakdown of where applicants originate (e.g., job boards, social). Why track it? Job boards drive 60% of volume, but referrals yield 4x higher quality hires in 2025 data.
ATS OnDemand edge: Source tagging in applicant tracking feeds into customizable reports, ranking channels by conversion for smarter spend.
4. Candidate Referral
Number and success rate of employee-referred candidates. Why track it? Referrals boast 30% faster time-to-hire and 45% lower costs, outpacing other sources.
ATS OnDemand edge: Dedicated referral tracking in our pipeline reports incentivizes programs, with email automation for quick thank-yous.
5. Offer Approval
Rate of offers accepted by candidates (or internal approvals). Why track it? 2025 averages are 69%, but top teams hit 90%—dips signal pay gaps or poor experience.
ATS OnDemand edge: Offer workflow reports log acceptance data, with trends visualized to refine negotiation tactics.
6. Prescreening Questions
Response rates and qualification yields from initial screening queries. Why track it? Effective prescreens filter 70% of unfit applicants early, cutting interview waste by 25%.
ATS OnDemand edge: Built-in questions in job applications generate pass/fail analytics, optimizing for role-specific fits.
7. Total Candidates/Job Summary
Applicants per role, including qualified vs. total volume. Why track it? 2025 sees 180+ apps per opening on average—high volume doesn’t always mean quality.
ATS OnDemand edge: Job summary reports aggregate per posting, with filters for diversity and source to refine postings.
8. Conversion Rate
Percentage of candidates advancing through funnel stages (e.g., apply-to-interview). Why track it? Industry average: 3% from apply to interview—leaks here cost 20% more in extended cycles.
ATS OnDemand edge: Funnel visuals in recruitment activity reports highlight drop-offs, triggering automated re-engagement emails.
9. Resource ROI
Return on investment for recruiters (e.g., hires per recruiter or revenue generated). Why track it? Top performers average 1 hire/week, yielding 2x ROI—key for scaling teams.
ATS OnDemand edge: Resource allocation reports tie activity to outcomes, benchmarking against industry standards for workload tweaks.
10. EEO Applicant
Demographic data on applicants for Equal Employment Opportunity compliance. Why track it? 2025 mandates show 40% of firms facing audits—accurate tracking ensures diversity goals (e.g., 30% underrepresented hires).
ATS OnDemand edge: Automated EEO reports anonymize and aggregate data, exporting OFCCP-ready files with one click.
11. Job Status/Recruitment Activity
Pipeline progression and activity logs per role. Why track it? Stagnant statuses affect 35% of roles, inflating time-to-fill by 15 days.
ATS OnDemand edge: Shows recruitment activity including job resource information, number of hires/openings to a single requisition. Also includes the total number of days a job has been open and a total average of all open jobs. Days open = date posted to report date.
12. Do Not Hire
Reasons for candidate disqualifications (e.g., skills mismatch). Why track it? Common pitfalls like cultural fit issues recur in 25% of rejections—spotting patterns prevents repeat errors.
ATS OnDemand edge: Tag-based rejection reports analyze trends, feeding into prescreening to block issues upstream.
13. Agency Summary
Performance metrics for external agencies (e.g., submissions-to-hire ratio). Why track it? Agencies fill 20% of roles but vary wildly—top ones deliver 2x faster at 15% lower cost.
ATS OnDemand edge: Vendor-specific summaries score agencies on quality and speed, streamlining contract renewals. Returns a list of candidates that have been sent through the agency.
14. Skill Testing Report
This report allows you to easily view iSkill responses at the click of a button and on one page. Why track it? 60% of hires fail due to skills gaps—tracking boosts quality of hire by 25%.
ATS OnDemand edge: Integrated testing modules generate score distributions, correlating with performance for hiring.
*Recently, ATS OnDemand launched their AI mascot named Bradford! Bradford has over 25 years of talent management experience. After every blog, Bradford will provide his expertise in the intricate world of talent management software like never before.*
What Would Bradford Do?
These 14 metrics, supercharged by ATS OnDemand’s reporting suite, aren’t just checkboxes—they’re your roadmap to reducing costs by 30%, accelerating fills, and ensuring compliant, equitable hiring. Our platform’s seamless HR integrations and mobile access mean insights are always at your fingertips, no PhD required.
Ready to track like a pro? Book a free demo today! Which metric will you tackle first?
ATS OnDemand: Affordable, powerful ATS for teams that hire to thrive.
Sources:
https://www.gem.com/blog/10-takeaways-from-the-2025-recruiting-benchmarks-report
https://juicebox.ai/blog/recruiting-metrics
https://www.linkedin.com/pulse/state-us-recruiting-20242025-key-hiring-metrics-pharma-alex-benjamin-neuje
https://www.aihr.com/blog/recruiting-metrics/
https://www.crosschq.com/blog/ultimate-list-recruiting-benchmarks
https://iprospectcheck.com/recruitment-metrics/
https://recruiterflow.com/blog/recruiting-metrics/
https://www.shrm.org/content/dam/en/shrm/research/2025-recruiting-benchmarking-report.pdf
https://www.smartrecruiters.com/resources/article/united-states-benchmark-recruiting-metrics/
